Getting everyone back together safely
You can now read the framework and the set of guidance on how elements of face-to-face Scouts could take place and the safety measures required. Use this guidance now to start making local plans for how you could implement some face-to-face activities. There is no rush – please work through this in a timeframe that works for you.
Amber means: The rate of infection is reducing consistently most parts of the country. Impact on Scouts: Digital Programme delivery, small group sessions can take place outdoors, no residential activities or camping.
8 key steps to getting back to face-to-face Scouting
||Understand the UK Scouts readiness framework
Support each other to read, digest and develop an understanding of the Readiness Framework, based on the National Youth Agency Model.
See : cheshirescouts.org.uk/coronavirus
||Discuss your plans with your DC
For the next 3 months if you have an idea of an activity or plan to meet discuss it with your DC before you start writing risk assessments
||Develop your risk assessments
Develop written Risk Assessments for the safe return of face to face Scouting in small group sessions – both for delivering activities outdoors only (Amber) and also start to consider how you might safely meet indoors (Yellow).
||Submit your risk assessment for approval
Once you have developed your Risk Assessments, submit your Approval Request using the national approvals system. Please remember that this is not an instant process so please be patient
||Review the feedback on your risk assessment
Once your risk assessment has been reviewed, you will receive an acknowledgement to inform you as to whether your request has been approved or needs more clarification, as well as guidance on any necessary actions.
||Implement your risk assessment
Once approval is received; ensure that you implement all of the actions detailed within your Risk Assessment to support the safe return to face-to-face activities. Communicate fully with Section Teams and Parents /Carers.
||Review, change, implement
Constantly review your risk assessment to improve it, document any changes and implement further actions as necessary
||You are good to go
This is how getting back to face-to-face Scouting risk assessments are approved
(1) Section Leader Prepares Risk Assessment > (2) Group Scout Leaders Checks > (3) District Commissioner Approves > (4) County are Notified and Risk Assessment is Recorded.
1) How will the approval process actually work in practice?
Most Groups, Districts and Counties will agree a process to meet their responsibilities in checking and approving risk assessments. Most Executive Committees will give delegated authority to a small number of people who are prepared to support this process. Sectional Leaders should be discussing their ideas and plans with GSL’s, who in turn will be discussing the Groups plans with their DC.
2) Is there any help in writing risk assessments?
HQ are planning a webinar and video to help with this over the coming months. You can find help and advice at www.scouts.org.uk/events/keeping-everyone-safe-webinar-series
3) Why is Scouting moving at a different pace to other organisations?
Scouting is following the agreed government framework through the NYA and in many ways is ahead of other youth organisations in providing support and guidance. Whatever your personal views it is important to remember that the provision of all Scouting activities (with its insurance cover) is governed by UK Scouting – so please following the UK Scouting guidance at all time.
4) What’s the rush to get back to face-to-face Scouting?
There is no rush. All Leaders need to work together to bring Scouting back to some sort of norm at a speed that works for them.